Job Docket Checklist

• Use previous Job Number when referring to a previous job.

• Markup a copy of letter and reply-form with correct placement.

• Get a disk or email of the form setup print positions when possible.

• Get data dump for image proofing, and for the correct data and code locations, for the file, and for the print form.

• Get from print production a clear understanding of the forms layouts for each printed job.

• Get a clear understanding of the forms imaging process for each imaged piece, in consideration of the chosen bursting, cutting and folding needed to maintain a correct mailstream.

  The form could be chased on a folder from a single mailstream, or sliced and folded from multiple mailstreams by a North|South imaging process. If you need multiple mailstreams for imaging, request them at the onset of data processing.

  Ex: ``2UP'' does not necessarily mean we will run a North|South imaging; but the forms printing and the data preparation for those forms absolutely depends on whether we are running 2UP and whether we are running North|South. The two terms are not synonymous.

  No special data preparation is needed, but the forms are imaged 2UP.

  Chased 2UP Imaging ~
  Single Mailstream

  1	2
  3	4
  5	6

  ---

  Special data preparation for 2UP, North|South is needed.

  North|South 2UP Imaging ~
  Two Mailstreams

  1	4
  2	5
  3	6

  Unless we have a clear understanding for the forms imaging, the data can arrive at the forms imager unprepared for a North|South imaging; or it could arrive wrongly prepared for North|South, when a West-to-East, single-string datafile is needed. Either mistake can cause a costly delay, or catastrophic error, if undetected.

• Provide a sample of forms (preferably a box should be brought up from warehouse).

• Provide the corresponding window envelope with the forms samples.

• Instructions for Samples,

      · quantity per mailcode;
      · live name / Mr. John Q. Sample / other type;
      · codes - 99999 or other;
  

• Special instructions for,

      · multiple versions;
      · identification of each version;
      · list of priorities;
  

Errors and Delays

When your time slot arrives for imaging, you want to be able to proceed as scheduled. When we learn that required codes, salutations, upgrades, package splits, imaging mailstreams, or scanlines are missing, your job must be returned to data processing for corrections. We cannot ``quick fix'' these errors on the production floor. This could easily mean retrieving the files from storage, and reprocessing them all from the beginning, effectively doubling the data-processing expenses. It also means your imaging time slice is lost, as the job returns to the rear of the processing stack. This is a devastating consequence of not having anticipated the imaging requirements, and not having used the checklists provided to prepare your job for a single and efficient processing stage.

Cook Book Processing, by trial and error, until a job tastes good is always unacceptable; and it is the reason we are going to great lengths to provide good checklists such that we can avoid this condition, which, if unchecked, can become habit. You will see that the professional result that we stand for cannot be achieved in the absence of picture-perfect job preparation, which is largely in the control and domain of the Account Representative.

Info and Items Needed for Lettershop

1. Docket with two complete samples
2. 1. Samples should have items stapled or numbered to establish the order of insertion
   2. One sample to pull material, and one for production QC
      
      
2. Postage Info (received mm/dd/yy, or here, or due mm/dd/yy)
   
   
3. Approximate Mail Quantity, for purposes of planning, or for the ordering of stamps
   
   
4. Provide Special Instructions for Envelope Imaging and Ink Jet
5. 1. Indicate if samples are needed before production run, with quantity and type
      
      
   2. Indicate imaging font by name, and specify if samples are JOHN Q. or LIVE NAME data
      
      
   3. Provide barcode color information
   4. • same color as address block (default, black)
        
        
   5. Provide barcode location information
   6. • locate above address block (USPS default)
      • locate below address block (USPS exception)
        
        

6. 

   barcode placement details

5. Revised Docket if changes are made
6. 1. copy the revised docket and place it in lettershop tray
      
      
   2. if job is running in production, see production management